Payroll Defaults

This is a four-character code that represents the Payroll Defaults.

This is a description of the Payroll Default code.

The Base Hours selected is used to show the normal worked hours for the employee and can be used in calculating an hourly rate and leave calculations.

• If this value is changed, the system checks for any outstanding ESS transactions regardless of their status and displays the following:
  Warning: Change base hours could have wide system implications in the areas of leave and pay rates. Do you want to continue?

Choose the type of employment.

This is a work pattern code to be applied to this employee.

• Work pattern codes are used extensively by the leave application process in Self Service.

Choose the personnel type.

A Payrun Group is used to group together employees who will have their pays processed at the same frequency/ time each payrun cycle.

This indicates if a salary package should be created.

This displays how often the employee is paid.

This is the method used to pay the employee.

Is the employee to be paid through the Auto Pay option?

 This is used in conjunction with the Auto Pay Hours field except in the following circumstance:

• If Y is specified and the employee has an Employment Type of E for External, then an allowance is generated, instead of hours.

This is an Hours Type Code that the auto pay is allocated. This is only used if the employee is being paid by Auto Pay.

Example: Normal Hours- If the employee's Employment Type is E for External. Preceda will ignore this Hours Code when calculating pay and look for Allowance/Deduction Codes.

This field indicates the Self Service Group.

When using hardcopy Pay slips, this is used to set and change the type of pay slip to be produced for the selected employee. If changes are to be made to the pay slip type for a number of existing employees, the Bulk Pay slip Options Update can be used.

Pay slip Type

When using email or SelfService pay slip reporting, this field must be used for a new employee to set the correct pay slip method.

This field should be left blank if the default pay advice is to be used.

Code	Description
E	ePay slip. Produce a pay slip to be emailed. The Delivery Method field is made available. If email address have been entered into the employees Other Contacts window, it would be displayed.
N	Do not produce a Pay slip
S	Produce a Security Pay Advice

 

Delivery Method

Code	Description
E	The Email To field is then made available.
H	Hardcopy - If the employee is to receive a printed Cold Seal AdviceEmail
S	SelfService - This is selected if the pay advice is not to be distributed, but is to be viewed via Employee SelfService.

 

Email To

Code	Description
B	Business
P	Personal

 

The Average Rates can be used in the calculation of an employee's pay. Average Rate values can be updated manually or calculated automatically and used for special calculations as setup in Calculation Methods.

Before average rates can be calculated, the Earnings History File must contain sufficient payrun details to enable an average to be calculated.

Rate 1 to 9

This is the average Rate as calculated by the Calculate Average Rate process using the Average Rate Rules.

A Calculation Method can be assigned to any of the Hours Type Classifications.

• The Calculation Methods are used in the Payroll Calculation program and can be overridden in Time Entry.
• If a particular Calculation Method code applies to most or all employees and can be specified as a default in the relevant Hours Type window.