Payrun Register
The concurrent Payrun Process facility requires the Payrun Register to be setup for each Payrun Environment. As each payrun register is added a job is submitted for processing.
This window allows you to record additional information about a Payrun Group as well as the management of processing by Payrun Environments.
Prerequisites
Rules and Guidelines
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Payrun Register can be set up for each Payrun Environment along with default values for the fields available on the screen which will be preloaded for the matching fields on Payrun Header screen. As a minimum, a separate Payrun Register is required for each Payrun Group.
- This job creates the relevant payrun environment files.
- These files are copies of standard payrun objects prefixed by the value entered in the Payrun ID fields.
- If employees with Employment Types other than Permanent, Temporary, Casual or External will be ignored.
- If using Bulk Employee Transfer, the Payrun Register must be setup with Pay Frequency.
- In a Payroll Exchange-enabled database, if Position 2 of *PP_Exchange is set to Y, GCC and LCC fields become visible and mandatory.
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Reports can be configured to be easily reviewed and downloaded in the Payrun Dashboard via this screen. Note that the Payrun ID where the reports were enabled to be reviewed and downloaded needs to be saved as an active environment via Change Payrun Environment screen for the reports to be available in the Payrun Dashboard screen. When it is not selected as an active environment, the Reports module will display in the Payrun Dashboard screen but will be blank.
Field Information
Type a Payrun ID code to identify the Payrun Register record.
Type a description of the Payrun ID.
Type or select a Payrun Group.
Type a valid Pay Frequency.
Note: Be aware of the complications that could arise if conflicting Pay Frequencies are entered. It is probably safest to restrict this field to one Pay Frequency or ensure that Pay Frequencies are date-compatible.
Indicate the Hours Code for Public Holiday that will be used for auto pay calculation.
If this field is left blank, the first Hours Code with Classification P will be used for auto-pay.
The value in this field will auto-populate the corresponding field on Payrun Header.
Enter the Global Customer Code.
This field is visible and mandatory once Position 2 of *PP_Exchange is set to 'Y'.
Enter the Local Customer Code.
This field is visible and mandatory once Position 2 of *PP_Exchange is set to 'Y'.
Type or select if autopay transactions should be generated.
Code | Description |
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Y | Generate automatic Pays. |
N | Do not generate automatic Pays. |
Type or select if standard allowances/deductions should be generated.
Code | Description |
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Y | Generate standard Allowance/Deductions. |
N | Do not generate Allowance/Deductions. |
This is used to configure variance values so that you will be alerted with the Gross Variances that are relevant for your each payrun group.
This is an editable field, but by default, this field is pre-filled with the value of 500.
Note that the allowed value for this field is a positive non-zero number and should be lesser than the Paid with Gross Variance over 2 value.
This is used to configure variance values so that you will be alerted with the Gross Variances that are relevant for your each payrun group.
This is an editable field, but by default, this field is pre-filled with the value of 10000.
Note that the allowed value for this field is a positive non-zero number and should be greater than the Paid with Gross Variance over 1 value.
Indicate if the Occupational Superannuation details will be generated or not.
Code | Description |
---|---|
Y | Generate Occupational Superannuation Details. |
N | Do not generate Occupational Superannuation Details. |
Type the week number that the payrun related to. This would normally be 01.
This message appears beneath the Employee Details heading in the pay slip.
Line 1 of this entry allows 28 characters and Line 2 allows 32 characters.
Characters in lower case will always be converted to upper case.
Enter the additional messages or extra notes (e.g. for any loading) that you need to communicate to the employee through the pay slip. The text entered here will appear in the Pay Slip's Notes section.
This field allows up to 1, 250 characters.
The text entered in this field will always be displayed in the pay slip irrespective of the setting from Program Control A440 Position 49.
This is a read-only display column that displays the code of the report.
This is a read-only display column that displays the name of the report.
This is a tick box field and when ticked for a particular report, it will allow Users to review the report from Payrun Dashboard screen.
This is a tick box which can only be selected for reports with the Dashboard Review option selected. Ticking this box auto-populates the download tick box on the Reports section of the Payrun Dashboard, for Users to download all desirable reports quickly and easily.
Note: You have the option to override the tick box for download preferences. Furthermore, if you click on the download icon, all reports will be downloaded in a zip file. You can also click on the superseded version button to access earlier versions of reports from this payrun; prior to Payrun Resets being performed