You are here: Preceda Modules > Administration and Configuration Options > Prevar Settings > Preceda People > Prevar - *PAYSLIP_COLLECT

Prevar - *PAYSLIP_COLLECT

There are four active options in relation to the generation of individual PDF pay slip files. The files are not created in the user's Console but saved to a Collection Folder in the Preceda IFS or directly integrated to a third party. PAYSLIP_COLLECT allows users to determine the naming convention to be used.

Position   Position Description Default Options/Value
 1 Pay slips to Collection Folder Naming Conventions to Apply

Notes:

a. If Position 1 is set to 'Y', Position 2 will be used for the Leading Zeroes Flag control

b. If Position 1 is to 'E' or 'G', Positions 2-23 will be used for Client Specific information required as part of the File Naming Convention

   Blank (or Not Y/ E/ G/ P) - This functionality is not enabled, and the Pay slips - Collection Folder window will be hidden from the Navigator.

Y - Generate PDF files using Generic Naming Convention (Standard)
  P - Generate PDF files using Payroll Exchange Naming Convention
  G - Generate PDF files using EuHReka Naming Convention (New)
  E - EuHReka Naming Convention (Old - No longer used)
When Position 1 = Y  2 Pay slip Manifest file & Leading Zeroes Flag

Blank (or Not Y) - The Employee ID, as stored in Preceda, will remain as is, and used in generating the PDF pay slip file name.

ClosedExample:
Employee ID PDF Pay slip File Name
000657 000657_000000001_15020215
M 0001 M 0001_000000001_15022015

 
 

Y - All leading zeroes in the Employee ID will be removed.

ClosedExample:
Employee ID PDF Pay slip File Name
000657 657_000000001_15020215
0 0 D4 0 D4_000000001_15022015
M 0001 M 0001_000000001_15022015

 
When Position 1 = P 2 Blank (or Not P) - The Payroll Exchange Manifest file is not required, and will not be generated.
  P - The Payroll Exchange Manifest file will be generated, and included in the Pay slip ZIP File.
When Position 1 = G or E 2 - 5 Pay slips to Collection Folder Naming Conventions to Apply  

EuHReka Client Code
6 - 7   ISO Country Code
8 - 13   EuHReka Document Type
14 - 23   EuHReka Application ID

 

Options for Position 1

When Position 1 is set to any of the valid options, the following naming conventions will be applied to the generated PDF file.

ClosedY - Generic Naming Convention (Standard)

The Standard Naming Convention is applied when Position 1 is set to 'Y'.

The PDF file names will be in the Standard format using the employee's Preceda ID number, Pay slip Number and Period End Date.

In the first six position (Employee ID), when the Employee ID does not use all six, the remaining positions will be filed in with '0' (e.g. for '723' --> '000723').

Position Position Description Options/ Value
1 - 6 Employee ID

PAYMST.AEMPNO
7 Filler Fixed Underscore character - "_"
8 - 16 Pay slip Number A running number for payslips in the ZIP file which increments per PDF included
17 Filler Fixed Underscore character - "_"
18 - 25 Period End Date Period End Date from the Payrun Header with the format: DDMMYYYY
26 - 29 File Extension Set Value '.pdf'

 

ClosedP - Payroll Exchange

When the Position 1 of this Prevar is set to 'P', the following positions will be populated with the Customer Codes of the client.

 

ClosedG - EuHReka Naming Convention (New)

When the Position 1 of this Prevar is set to 'G', the following naming convention will be applied to the generated PDF Files:

Position Position Description Options/ Value
1 - 4 Client Code

Preceda Variable *PAYSLIP_COLLECT Positions 2 to 5
5 - 6 ISO Country Code Preceda Variable *PAYSLIP_COLLECT Positions 6 to 7
7 - 14 Personnel Number

This is to be sourced from the Global ID 01 field on the User Fields window - GLOBID.N3GID#

  • If this field contains more than 8 characters, contents will be truncated.
  • If this field contains less than 8 characters, contents will be justified to the right and zero-filled.
  • If this field is empty, this will be populated with "XX" followed by the employee's Preceda ID Number (PAYMST.AEMPNO).
15 - 16 Payroll Period

This is in the form of numeric values for the month of the Payment Date entered on the Pay slips - Collection Folder processing window.

ClosedExample:

January = '01'

February = '02'

December = '12'
17 - 20 Payroll Year This is in the form of numeric values for the year of the Payment Date entered on the Pay slips - Collection Folder processing window.
21 - 22 Sequence Number (in current Month)

This is in incremental number from 01 to 99 based on the number of pay slips produced for the employee for the Period/ Month.

(File H009 checked for previous Period / File Numbers used)
23 - 28 Document Type Preceda Variable *PAYSLIP_COLLECT Positions 8 to 13
29 - 37 Application ID

Preceda Variable *PAYSLIP_COLLECT Positions 14 to 23

If all positions are not populated, do not blank fill remaining positions in file name; Add file Extension after last character found in these positions.
38 - 41 File Extension Set Value '.pdf'

 

ClosedE - EuHReka Naming Convention (Old)

When the Position 1 of this Prevar is set to 'E', the following naming convention will be applied to the generated PDF Files:

Position Position Description Options/ Value
1 - 4 Client Code

Preceda Variable *PAYSLIP_COLLECT Positions 2 to 5
5 - 6 ISO Country Code Preceda Variable *PAYSLIP_COLLECT Positions 6 to 7
7 - 14 Personnel Number

This is to be sourced from the Global ID 01 field on the User Fields window - GLOBID.N3GID#

  • If this field contains more than 8 characters, contents will be truncated.
  • If this field contains less than 8 characters, contents will be justified to the right and zero-filled.
  • If this field is empty, this will be populated with "XX" followed by the employee's Preceda ID Number (PAYMST.AEMPNO).
15 - 16 Period/ Month

This is in the form of numeric values for the month of the Payment Date entered on the Pay slips - Collection Folder processing window.

ClosedExample:

January = '01'

February = '02'

December = '12'
17 File Number (in current Period/ Month)

This is in incremental number from 1 to 9 and then 0 based on the number of pay slips produced for the employee for the Period/ Month.

(File H009 checked for previous Period / File Numbers used)
18 - 23 Document Type

Preceda Variable *PAYSLIP_COLLECT Positions 8 to 13
24 - 31 Application ID

Preceda Variable *PAYSLIP_COLLECT Positions 14 to 21

If all positions are not populated, do not blank fill remaining positions in file name; File Extension to be added after last character in these positions.
32 - 35 File Extension Set Value '.pdf'

 

 

 

 

 

 

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