You are here: Preceda Modules > Administration > Payroll Details > Bank Details

Bank Details

This window allows for the setup of employees bank details in relation to net pay and any deductions requiring a bank account.

 

Set-up for this Screen

 

Screen and Field Information

This section details the different parts and fields of the screen.

ClosedToolbar
ClosedNew

This clears the form and allows the user to enter a new effective dated record.

ClosedSave

This saves the updates to the effective dated record.

ClosedDelete

This is only enabled if the record the user is looking at has a From date after the employee Paid Up To date.

ClosedRefresh

This refreshes the current record.

ClosedChange

This option makes the form editable with the exact dates and values for the record you are currently looking at.

Clicking Change implies that the current record is to be overridden/ updated with the values the you have entered on the screen.

Clicking Change enables the second level Toolbar displaying the From and To fields as well as the Change Reason.

ClosedEffective Date

This allows you to view and select effective dated records available.

ClosedFrom

This becomes enabled once you click Change. For the record you are creating, select a From date - when the new record will become effective.

ClosedTo

The To date will always be automatically populated depending on the record already existing. When creating a new record that will occur before the latest record, the To date of the prior record will default to 'latest record From date - 1'.

If you are creating the latest record, it will automatically be set to '31/12/9999'.

ClosedChange Reason

Identify the reason for updating the effective dated record.

 

ClosedNet Pay

In case it is required to remove an employee's Net Pay details for a time (i.e. due to Pay Method changes or any other situation), all fields on the form may be left blank and the screen will save the record with no values at all. Additionally, filling out mandatory fields becomes conditional when one or more of them have been populated.

Fields

ClosedBSB Number*

This is the bank's BSB number associated with the employee.

ClosedAccount Number*

This is the employee's bank account number.

ClosedAccount Name*

This is the name of the account that the funds are to be deposited. This is usually the employee's name.

Although this field accepts any character, special characters should not be entered in the Account Name.

ClosedLodgement Reference Number

This is the text that appears on the payee's bank statement.

If left blank, the employee's ID number is used followed by zeroes to fill the unused space.

ClosedExample:

If the employee ID is '001234', it will be filled with: '001234000000000000'.

 

ClosedBank Splits

The Bank Splits section of the window allows for the splitting of the employee's net pay between bank accounts. The split amounts are processed as deductions. If this is not required, the value is credited to the net pay bank account specified in the previous fields. These bank splits have no impact on the reporting or payment of the employee's net pay value.

Fields

ClosedBank Split Code*

Only Classification 'K' Allowance/Deduction codes are allowed to be entered / maintained on this screen.

Code Description
K

Bank Credit Split
This classification is specifically designed for splitting the employee's net pay into different bank accounts without affecting the net pay value shown on the employee's pay slip. It should be used only if the employee's total net pay is to be credit to the bank accounts.

The K classification should not be used where an employee's pay is paid by two or more different pay methods.
Example: Where part of an employee's pay is credited to bank accounts and the remainder is paid by cheque.

 

ClosedBSB Number

This is the employees' BSB number.

ClosedAccount Number

This is the employee's bank account number.

ClosedAccount Name

This is the name of the account that the funds are to be deposited. This is usually the employee's name.

Although this field accepts any character, special characters should not be entered in the Account Name.

ClosedType

This indicates the type of split whether in Amount or Percentage.

Code Description
Blank/ A Amount
P Percentage

 

ClosedStandard Amount

This is the amount to be deducted from the employee's pay and credited to the nominated bank account.

When a Bank Split record is created on E010, this field is to be assigned with a value of ‘1’ as Standard Units are not allowed to be specified.

ClosedLodgement Reference Number

This is the text that appears on the payee's bank statement.

If left blank, the employee's ID number is used followed by zeroes to fill the unused space.

ClosedExample:

If the employee ID is '001234', it will be filled with: '001234000000000000'.

ClosedClear Contract Paid Amount

This enables you to reset the value in the Contract Paid Amount field to '0' once a future effective dated record becomes effective.

  • This is ticked by default every time a new effective dated record is created.
  • Setting this field to 'Y' (by ticking) resets the Contract Paid Amount to '0' while 'N' keeps the value as is. Unticking this field ('N') will not impact the amount already accounted for as this flag is only applicable when the record comes into effect.
  • This field offers the flexibility to end date the A/D (Classification K) record, and set the Start Date of a new effective dated record for this A/D without having to reset back to '0' the Contract Paid Amount. This also allows you to define a future effective dated record that might require the values to be reset to '0' to ensure that the employees will get the whole lot of their contract allowance for a different period of time.

 

ClosedContract Amount

Contract Amount is the maximum amount that will be paid.

The Allowance/ Deduction, in this instance Classification K, will automatically cease when this amount is reached.

ClosedContract Paid Amount

The availability of this field depends on the date the employee has been paid for the last time. This field is only visible when the record covers the payment date of last payrun.

Record Date Range Contract Paid Amount Behavior
Before Payment Date of last payrun Hidden
Covers Payment Date of last payrun Visible, Editable
After Payment Date of last payrun Hidden

 

During the payrun, the Standard Amount will be added to Contract Paid Amount as it is a running total of what has been paid. If the Contract Amount is reached during the pay period, only a portion of Standard Amount is paid so that what is paid is within the maximum limit set.

ClosedExample:
  • Contract Amount = 500
  • Contract Paid Amount = 450
  • Contract Standard Amount = 100

500 - 450 = 50, which is less than the Contract Standard Amount of 100. The amount to be paid this period will be 50.

 

Rules and Guidelines

 

 

 

 

 

Was This Page Helpful?

Please complete the form below to give us feedback. If you need any assistance with this functionality, please contact Preceda Support.

How to Navigate Preceda

 

 

 

Version 15.3.01 Preceda Knowledge Base

2018 Ascender HCM. All rights reserved.

For feedback and comments, please contact your Systems Administrator or Account Manager. 

Getting Started  
About the Knowledge Base