Earnings History

This window displays the history information of an employee's Pay Slip during the course of their employment. It allows for a selection of a row or multiple rows and then View, Download, or Email the Pay Slip(s) in a single PDF or zip file.

Prerequisites

Rules and Guidelines

  • The data viewed on this window is maintained by the system when Close Payrun Process is run.
  • The Costing is used to identify payments that relate to a period previously paid.

  • Information entered on this window could be accessible to the employee when logging in Employee Self Service.
  • Double clicking on a Pay Slip allows drilling down for more details.
  • There is a checkbox Select All (x) Pay Slip(s) which, by ticking, will allow the user to select all the available Pay Slips from the browselist. The (X) represents the total number of Pay Slips and if the browselist is filtered, the count will update accordingly.

  • If email Pay Slip encryption is turned on, all recipients will need a password to decrypt each Pay Slip PDF sent through via email. It is recommended that users download Pay Slips first then enclose them in an email separately if they wish to send those Pay Slips to entrusted third parties.

 

Field Information

 

Buttons

 

Earnings History First Drilldown

The drill-down window contains a list of the associated Hours Types and Allowance/Deduction detail records that make up the pay. Each record displays header information which includes Payment and Super Payment Dates, Pay Sequence numbers and Pay Separators, the number of weeks in this pay, and the Payment Method used.

 

Earnings History Second Drilldown

 

Timecard Cost History

This third drilldown allows you to drilldown to an individual transaction and see all the details. The details are grouped into Payment Details, Overrides, Costing Details, Line Items Details.

Drilling down a transaction paid against an employee role, users will find the role costing, role salary information presented as well as the Role Code.

This drill down view displays Average Hours Information, if applicable.

This drill down view also includes a field labelled Source of Change which can be used to identify where the transaction originated from. Below are some examples of the information displayed against this field:

Source of Change Origin of Hours or A/D transaction
TIME CARDS Manually created on Entry via Single Screen
STANDRD AD Employee Allow/Deduct record
TIME Export to Payroll from Preceda Time
ESS Import from Employee Self Service
MAPPER Import via Mapper M000471
PAY34T Import via PAY34T
AUTO PAY Current Period Auto Paid Hours
TIME CARDG Prior Period Auto Pay Reversal