Definition

This window holds the definitions of the main functions associated with the Pay Period such as Pay Frequencies, Stand and End Times for the Pay Period, and parameters to be used when the pay details.

Prerequisites

  • No prerequisites

Rules and Guidelines

  • Fill in the mandatory fields.

Field Information

This is the Pay Frequency which is to apply to this rule definition Pay Period.

Code Description
4 Four Weekly
A Half Monthly
F Fortnightly
M Monthly
W Weekly

 

This is the Pay Period starting date and time.

  • This field rolls forward when the Post Times process is run.
  • If the Pay Period runs from midnight to midnight, 0000 (military time) or 1200A should be entered to include all the time for the pay period.

 

This is the Pay Period ending date and time.

  • This field rolls forward when the payroll Post Times process is run.
  • If the Pay Period is run from midnight to midnight, 0000(military time) or 1200A to include all the time for the Pay Period.
  • The system assigns time to the Pay Period, based on the in punch date and time.
  • If the in punch date and time falls in the specified Pay Period range, all of the time that the employee works is assigned to that Pay Period.
  • If the system picks up an in punch from a meal for a shift that started inside the current Pay Period, the system also includes that time record in the current Pay Period.

 

The date cited on the full screen Time Editor and in reports will refer to the day of the in punch or to the day when the majority of hours are worked. The option selected will be considered when a shift crosses midnight.

Code Description
I Clock in date. If the day of the week is to be the same as the punch in date.
M Majority of hours. If the day of the week is to be the date the employee worked the majority of hours.
  • Example:

    If an employee punches in on Sunday 5/10/08 at 23:00 and out on Monday 6/11/07 at 7:00, the day of the week in the full screen editor and on reports would show SUN if the punch in date was selected or MON if the Majority of Hours Date was selected.

 

Indicate whether the dates shown on the Time Editor will be based on the Actual (default) or Scheduled days.

  • Actual is the actual day of the week as determined from the choice of in punch date or Majority of Hours Date.
  • Scheduled means the date shown in the Time Editor and in reports refers to the base day of the week according to the Schedule.
  • Example:

     If an employee is scheduled to punch in on Sunday 1/10/08 at 23:00 and out on Monday 2/10/08 at 7:00, but actually punches in at 17:30 on Sunday and out at 01:00 on Monday, the selection determines how the hours are recorded.

    If Majority of Hours Date is selected in the Base Day of Week On field and Actual in this field the majority of hours will force the date of record to be Sunday. If the Majority of Hours Date option is selected in the Base Day of Week on Schedule field and Schedule in this field regardless of when the majority of hours were actually worked, the date of record will be what would have been the majority hours worked according to the schedule.

 

This specifies how the system divides hours worked on shifts that cross the day divide, week end, or period end.

If this option is set to a Day Divide of Week End or Period End the Day Divide Time and From in the Pay Period profile should be set to the same time.

Code Description
D

Day Divide - The hours for all shifts that cross the day divide are split between the two days worked.

  • Hours worked before the day divide accrue to the punch in day. Hours worked after the day divide accrue to the punch out day.
  • The hours are split at the time setup in the Day Divide Time in the Pay Period profile. For this option to work correctly, the Day Divide Method in the Overtime window must be set to Time.
N None - Disables this option.
P

Period End. The hours for all shifts that cross the end of the Pay Period will be split between the Pay Periods worked.

  • Hours worked before the end of the current pay Period will accrue to the Pay Period in which the punch in occurred.
  • Hours worked after the end of the current Pay Period will accrue to the Pay Period in which the punch out occurred.
  • When splitting clock records at the time setup in the pay Period FROM Time in the Pay Period profile.
  • In order for this option to work correctly, the Day Divide Method in the Overtime window must be set to Time or Both.
W

Week End - The hours of all shifts that cross the end of the week will be split between the weeks worked.

  • Hours worked before the end of the current week will accrue the punch in week.
  • Hours worked after the end of the current week will accrue to the punch out week.
  • When splitting clock records that cross the end of the week, the system splits the clock record at the time setup in the Pay Period FROM Time field in the Pay Period profile.
  • For this option to work correctly the Day Divide Method in the Overtime window must be set to Time or Both.
  • Example:
    Day Divide Time of Day Divide Split Punches at Hours Worked
    Time 12:00 am Day Divide 10:00 pm Monday 4/8 10 to 6 am Tuesday 5/8/08
    • This example is a clock record split at the day divide.
    • The program splits the 10:00pm to 6:00am hours worked into two separate time records.
    • The time record creates a transfer punch at the day divide of 12:00am.

 

Indicate if employees in this Pay Period rule are eligible for Call-in Time codes or not.

Code Description
Y Call-in Time Codes are to be used in this Pay Period Rule.
N Employees in this Pay Period rule are not eligible for Call-in Time Codes.
  • Check the option if Call-in Time Codes are to be used in this Pay Period Rule.

 

Indicate if employees in this Pay Period Rule are eligible for premium Time Codes or not.

Code Desription
Y Premium Time Codes are to be used in this Pay Period Rule.
N Employees in this Pay Period Rule are not eligible for Premium Time Codes.
  • Check the option if Premium Time Codes are to be used in this Pay Period rule.

 

Specify if Time Codes for employees in this Pay Period Rule be overridden or not.

Code Description
Y Time Codes can be overridden.
N Time Codes for employees in this Pay Period Rule cannot be overridden.
  • Check the option if Time Codes can be overridden.