Post Times

This Wizard processes any approved unposted time date at the end of each Pay Period. This process will:

  • Move the selected data into the History files and prepare the data for export to the Payroll and,
  • Re-set the files for use in the next Pay Period and provides a report listing details of the records that were posted. This report is the same as the Pre Post Times report.

The posting process flags selected records as posted and:

  • Clears the time posting files and adds the records being posted to a file where the data can be exported.
  • Rolls Pay Period dates in the Pay Period Rules file forward.
  • Rolls the date in the premium file forward and any primary rosters forward.
  • Recalculates any time not posted, such as time out of current pay period for the new current pay period.

Prerequisites

  • Ensure that the Pre Post Time Report has been run and checked.
  • Ensure that all transactions have been approved at the correct security levels and all exceptions reviewed.

Rules and Guidelines

  • This process will roll forward the Pay Period dates on all Pay Period Rules applicable to the employees that were selected. When selecting only a portion of the employees assigned a rule for posting and then selecting other employees assigned to the same rule the system will roll the pay periods rules forward resulting in that rule being rolled forward twice.
  • If the above has happened prior to selecting the second group, manually reset the pay periods on the rule before posting the second group. If the pay periods are not reset the records for the new current pay period will be posted prematurely and the old current pay period records will not be posted.
  • If Pay Environments are used that include restricted access to Pay Frequencies, the report should be checked thoroughly to ensure that the Pay Frequency selected is correct.
  • At the completion of the posting process, the system produces a report showing hours in all Pay Categories, such as REG, OT, VAC etc. for each employee for the Pay Period.
  • The Time Editor History window is used to view records after the posting process.
  • The Post Times is produced using a Wizard, and is processed in 2 parts. 

  • You can only run the report to Batch. The Interactive option not allowed. Press F2 to go to Console for the report.

  • Ensure that the Post Times has completed before starting the Export to Payroll.

  • Select Start Wizard.

Field Information

The first part of the workflow allows for the selection of sort options, page breaks and the type of records to be reported.

Select from the drop-down the method by which the records are to be sorted.

Option Description
A Numeric by ID Number
B Numeric by Lab Cost 1
C Numeric by Account
D Numeric by Lab Cost 2
E Numeric by Group Code
F Numeric by Badge Number
G Numeric by Department
H Numeric by Salary Cod
L Alphabetical by Name
M Alphabetical by Lab Cost 1
N Alphabetical by Account
O Alphabetical by Lab Cost 2
P Alphabetical by Group Code
Q Alphabetical by Badge Number
R Alphabetical by Department
S Alphabetical by Salary Code
T Alphabetical by Level 6
U Alphabetical by Shift

 

Indicate if a page break is required or not after each change based on the sort options selected.

Option Description
Y (ticked) Force a page break at each change.
N (unticked) Do not force a page break at each change.

 

When ticked, on clicking Next, Pay Period Recalculation is automatically executed before a Post Time Report is generated using the criteria specified on the Selection Criteria screen.

 

  Select Next>> to continue.

 

The second part of the Wizard allows the setup of the rules to determine the selection of employees to be included.

The values entered the last time this window was used are displayed.

These fields can be used to select ranges of values for employees to be included in the report.

  • Each field has a From and To column.
  • A range of values can be entered or, if left blank all the values are included.
  • If only the From value is entered, the system will assume that it is the only value to be included in the selection.

 

These fields provide further options to select various criteria for inclusion.

  • Fields can be left blank.
  • Each entry is regarded as a separate selection and not a range of values.
  • Employees who meet all the selection criteria will be the only ones included in the report.

 

 

Select Finish to submit job POSTTIMES.