Overrides

Details for an employee for the current payrun only can be overridden and is also used to check system calculated values, thereby ensuring that the entry of Prepayments and Rebanks are balanced.

Prerequisites

Rules and Guidelines

  • This window can be used to override normal pay methods and other activities, so that the current pay for an employee is processed or handled in a particular manner.  
  • This override does not affect the calculation of tax on termination payments.
  • After clicking New, you have the option to choose the type of pay slip you want to use (Standard, Prepayment, or Rebank). This field will default to Standard when unspecified. For more information, read about Prepayments and Rebanks.
  • For Terminations manually entered into this screen, the proration will be considered against the Termination Date and Prorate accordingly.

Field Information

Specify if the standard deduction lots are to be overridden for this payrun or not.

Code Description
01 to 99 This value nominates the number of standard Allowance/Deduction lots to be applied to this pay.
00 Stops all standard Allowance/Deduction activity for this employee in this pay.
Blank If override is not required

 

This is the number of weeks over which the Gross pay is spread, to determine the tax to be deducted, can be overridden.

01 to 99 Specify the number of weeks over which the Gross pay is to be spread in determining the tax to be deducted.
00 Suppress the automatic calculation of tax. A value is specified in the Tax Calculation Adjustment field. This does not affect the automatic calculation of tax on termination payments.
Blank If override is not required
  • Regardless of the value in this field, any extra tax specified as deduction/s, tax adjustments or lump sum tax are included in the calculation.
  • For One Time Payments, it will override any value entered into the OTP Weeks for Tax field set on the Allowances/Deductions window.

 

Will the standard Non Contributory Super Lots be overridden for this payrun?

01 to 99 This value nominates the number of standard Non Contributory Super lots to be applied to this pay.
00 Stops all standard Non Contributory Super activity for this employee in this pay.
Blank If override is not required

 

If the selected employee is flagged for Auto pay, the Auto Pay can be suppressed for this payrun by selecting one of the following values:

Code Description
Y

Stop automatic pay generation

No Auto Pay calculations will be performed on the pay slip for either the Current or Prior Period.
R Stops Payment of RDO regardless if an employee is auto paid
B

Stops both autopay and RDO payments

No Auto Pay calculations will be performed on the pay slip for either the Current or Prior Period.
Blank Leave the field blank if a suppression of auto pay is not required.

 

The Pay Method nominated in the Employee Payment Details window can be overridden:

Code Description
B Bank Credit
C Cheque Payment
E Cash Payment
N No Payment

 

  • If B is nominated and Bank Account details for the employee have not been specified, the system operates according to the Program Control option PAY42, position 15.

 

This is a value that the current period's tax is adjusted to. This could be a positive or negative value; a positive value increases the amount of tax deducted from the pay.

These fields display the gross, tax and net values for the employee.

A Termination Reason code and Termination Date, if the selected employee is terminating.

This field allows the user to set a re-hire flag to an employee during the process of termination. This will be editable once a Termination Reason and a Termination Date are provided as part of the data entry. Changes will be reflected on the Other Contacts screen.

This field allows the user to add comments to an employee during termination. This will be editable once a Termination Reason and a Termination Date are provided as part of the data entry. Changes will be reflected on the Other Contacts screen.

This area displays the values calculated by Preceda and also displays the Gross, Tax and Net values manually entered on the Prepay/Rebank Entry window.

  • If any of the values do not balance they must be corrected.
  • There are two reasons why the figures may not balance:
  1. Incorrect Gross, Tax or Net values may have been entered.
  2. Hours/Leave or Allowance/Deductions may have been entered incorrectly.