Position Definition

Employees are assigned to a position definition to identify which position they are currently occupying. Each position is assigned to an organisation unit to enable Preceda security. Each position also Reports To a position above them, and a position hierarchy can be reported.

Prerequisites

Rules and Guidelines

  • While many clients download this Preceda data into a hierarchy chart building tools such as Org Plus or Visio to display the position structure, the main purpose of establishing the position definitions within Preceda is to create a link between each position and their supervisor/manager.
  • When an employee applies for leave or training from Self Service, their application will then be emailed to the employee assigned to their supervisor/manager.
  • All employees are assigned to the Default Position of 9999. This position definition MUST NOT be deleted or modified.
  • A Position of 9999 exists by default and must not be deleted.
  • All Positions within the company should be defined before employees can be attached.
  • Fields with asterisk are mandatory fields.

 

Field Information

This field displays a 15-character code that represents Position Definition.

This field displays the title of the Position Number.

Do not to use special characters like comma in this field.

This field displays the status (Active/ Inactive) of Position Definition.

  • The status will not have any affect on the output of the Org Structure report. If a Position is set as 'Inactive', it will still appear on the Org Structure report; however, the status can be used in Extractor and Advanced searches.

The full title field allows for a more detailed description of the position to be entered.

  • If this field is left blank, the description in the Title field will be used.
  • Up to 80 characters can be entered.

 

This is the Organisation Unit ID that relates to this Position.

This field displays the Location that relates to this Position.

This field displays the Classification that relates to this Position.

  • Defaults to 9999. Do not delete or modify this default code.

This field displays the Salary Grade that relates to this Position.

  • Defaults to 9999. Do not delete or modify this default code.

Select from the dropdown the Seniority Level for this Position.

Specify if this Position is a Manager Position or not.

This is the Position Number that this position reports to.

Specify if this position is a Senior Management Group position or not.

Does this position directly report to Senior Management Group?

  • By default this field is N unless the SMG Position field on the Reports to Position is Y.

This field displays the job family/type this position is a part of.

Type or select the ASCO code that relates to this Position.

  • There are currently no standard reports available that will report on this field; However, extractor can be used.

Specifies the type of position to be assigned to a particular position.

Types
Full Time
Part Time
Casual

This field displays the award code/pay increase applied for this position.

The number of planned people (FTE) to be assigned to this position.

The number (headcount) of people who will occupy this Position.

This field displays the directory number allocated for this position.

This field displays the phone number extension, if available.

  • This is only used for Reporting Purposes.

Information entered in this field is only used in configured reporting.

This is the number of Full Time Equivalent hours per week for the selected Position ID.

  • It is used when calculating Service Hours.
  • When updates are made to this field, the Update Employee FTE process must be run to update the Employee FTE values in the database.

This field displays the start date the position definition will be effective for the employee. If a date is not entered, this will default to the date the position definition was first saved.

Information entered in this field is only used in configured reporting.

  • When populating this field, remove it from the Position Structure and Vacancy reports, assuming it is not occupied.

This field displays the default payroll code for this Position Definition.

This field displays the Costing Default associated with this Position Definition.

Any comment of up to 256 characters about the position can be inputted in this field.