Error Codes

This window is a list of standard error messages generated during the batch processing facilities, batch maintenance, batch time card entry and batch history maintenance. The relevant messages appear on the batch edit reports, whenever errors are found.

Prerequisites

  • No prerequisites

Rules and Guidelines

  • Standard error messages can be changed.
  • When changing the error message description ensure the meaning stays the same.
  • Error message used throughout Preceda are held in the PAYMSGF file in the program library.

Field Information

Enter a code of up to two characters that represents the error code.

Enter a description of the error message to change if needed.

Enter a short description that is used for reporting.

Error No. Description Message Type Meaning
A1 NO RDO HOURS TYPE FOUND Error A Hours Type Reference Table record with an R classification cannot be found.
A2 PAYRUN GROUP NUMBER NOT VALID Error The Payrun Group number specified cannot be found in the Payrun Group window.
A3 BOTH TAX CODE/SPEC TAX RATE ENTERED Error The Tax Code or the Tax Rate must be specified.
A4 PAY RULE GROUP NUMBER NOT VALID Error The Pay Rule Group number specified cannot be found in the Reference Table.
A5 PAYRUN CODE NOT VALID Error The Payrun code specified cannot be found in the Reference Table.
A6 CALENDAR NUMBER NOT VALID Error The Calendar number specified cannot be found in the Calendars Reference Table.
01 INVALID TC Error The Transaction code specified is not valid for the function.
02 INVALID ACTION CODE Error The Action code specified is not valid for the function.
03 FIELD NOT NUMERIC Error The numeric character was specified in a non numeric field or a negative value was entered, which is not allowed.
04 REQUIRED FIELD IS BLANK Error The field cannot be left blank, an entry in this field is required.
05 FIELD NOT VALID RANGE Error The value specified is not within the range, e.g. the sex field requires M for male or F for female.
06 INVALID CHECK DIGIT Error The employee number specified is not a valid Modulus 10 check digit.
07 1 OR MORE REQUIRED RECORDS MISSING Error

Not all of the required records have been specified. This message may occur under the following circumstances:-

  • When creating a new employee through Batch Employee Master maintenance.
  • When entering Prepayments or Rebanks through Batch Time Card Entry.
08 PAY SEPARATOR REQUIRED Error A Pay slip ID has not been specified. The Pay Slip ID is required when specifying Prepayments or Rebanks.
09 MIXED OVERRIDES, 1ST APPLIES Error More than one override of the same type has been specified. The first override is used and the second is ignored, e.g. on record 1 tax weeks of 03 was specified and on record 2 tax weeks of 04 was specified. Only the first record, tax weeks of 03, would be applied.
10 RECORD DOES NOT BALANCE TO DETAIL Error The Prepayment or Rebank details specified do not balance with the total specified.
11 NUMERIC FIELD IS NEGATIVE Warning A negative value has been specified for a field that normally contains a positive value.
12 NUMERIC FIELD IS ZERO - IGNORED Error The field value specified is zero and is ignored by the system.
13 INVALID RECORD WITHIN SET Error The Pay slip ID specified for a Prepayment cannot be used for other transaction types. The ID Number/Pay slip Id combined must be unique.
14 MULTIPLE RECORDS, ONLY 1 ALLOWED Error More than one maintenance record has been specified for the same change. Maintenance records must be unique.
15 WEEK ENDING DATE RECORD Error The week ending date specified is invalid.
16 FIELD NOT DEFINED FOR RECORD Error The field specified is not for the record selected.
17 ELIGIBLE HOURS EXCEEDED Error The employee's Payrun hours specified exceed the employee's annual, sick or long service leave balance.
18 MISSING YTD MAINT. INPUT Error

When YTD maintenance is performed on an employee, the system creates a record to pass to the Payrun reconciliation. If this is lost, the system prints this message. The employee record however, contains the correct YTD figures.
19 DUPLICATE YTD MAIT. INPUT Error The YTD maintenance specified has been duplicated for the Payrun reconciliation. The employee record is not affected.
20 OUT OF RANGE YTD Error A date was entered that is out of range to retrieve YTD records.
21 EMPLOYEE TERMINATED Information This is an information message advising that the employee is terminated. The employee can only be paid through a Prepayment and not through any other Time Card record.
22 A/D CODE NOT FOUND Error The Allowance/Deduction code is invalid. It cannot be found in the Allowance/Deductions reference table.
23 TAX IS SUPPRESSED Warning The tax calculation for the employee is suppressed for the Payrun.
24 NET PAY IS NEGATIVE, NO OUTPUT   The Employee has not earned enough money, for the pay period to cover their deductions. This has resulted in a negative net pay value. The employee's total pay is rejected.
25 ZERO OR MULTIPLE A/D LOTS PULLED Warning

The warning message could apply to one of the following:-

  • No Allowance/Deductions were applied to the employee's pay
  • Additional lots of Allowance/Deductions have been applied to the employee's pay.

The number of Allowance/Deductions applied is printed alongside this message.
26 TAX WEEK USED Information The number of tax weeks applied to an employee's pay in the Payrun. It only appears if an override has been specified, or if the system has calculated more tax weeks than normal.
27 BASE PAY RATE OVERRIDE Warning An overriding Base Rate has been used to calculate the employee's pay.
28 PAY METHOD OVERRIDE Warning An overriding Pay Method has been used for the employee.
29 NO PAY THIS RUN Warning The employee was selected for payment in this Payrun but a payment was not produced.
30 MULTIPLE PAY ENVELOPES THIS RUN Warning The employee is receiving more than one pay for this Payrun.
31 NO ACTIVE MASTER   There is no active record for the selected employee.
32 MASTER IN DELETE STATUS   The selected employee is terminated.
33 MASTER IN TERMINATION STATUS   The selected employee is terminates. The employee can only e paid using Prepayments or Rebanks.
34 MASTER EXISTS FOR NEW RECORD   An attempt was made to create a new employee that already exists.
35 NO MASTER FOUND   The specified employee number does not exist.
36 MASTER ALREADY IN DELETE STATUS   An attempt was made to change an employees master record from Active to Terminated, but the employee is already Terminated.
37 MASTER ALREADY IN ACTIVE STATUS   An attempt was made to change an employee master record from Terminated to Active, but the employee is already Active.
38 ATTEMPT TO DLT MASTER, YTD NOT ZERO   Record cannot be deleted YTD figures exist.
39 CHANGE OF STATE, NOT A TRANSFER Warning Change an employee's State with a change action, not a transfer. The change may not be necessary if on of the Taxation Group Numbers for all states are used.
40 GROSS PAY EXCEEDS MULTIPLE   The employee's calculated pay exceeds the GVCF specified in the Rounding & Tax window. e.g. if the GVCF is defined as 1.5 this error is issued for employees whose calculated pay is more than 1.5 times their normal pay.
41 NO BANK DETAILS, PAID BY CHEQUE   The employee has been setup to be paid by bank credit, but the BSB or other bank deposit details have not been setup in the Bank Codes window or the Direct Credit Bank Details window. The system defaults the payment method to cheque payment.
42 YTD TAXABLE GROSS OUT OF BALANCE   The employees' year to date figures do not add up to the employee's gross pay.
43 YTD NET IS OUT OF BALANCE   The employee's year to date figures do not add up to the employee's net pay.
44 RECORD MISSING   There is a record missing.
45 SET REJECTED IN PREVIOUS PROGRAM Warning The set of employee transactions entered were rejected in a previous program.
46 MORE THAN 1 SET PER EMP NO- REJECT   Multiple of the same transactions for an employee has been created. They are all rejected.
47 RECORD MISSING IN CONTROL FILE   A reference entered does not exist in the reference tables.
48 INVALID TAX CODE   The tax code entered cannot be found in the Tax window.
49 PAYMENT SUMMARY PREVIOUSLY ISSUED, RESET TO BLANK   The employees' Payment Summary has already been issued, and the print flag reset to blank. A new payment summary can be issued.
50 PAYMENT SUMMARY ISSUED   The employee's Payment Summary has already been issued.
51 NO OF WEEKS IN AVG. RATE INCOMPLETE   There is an error in the parameters given for average rate calculations.
52 EMPLOYEE NOT PAY FREQUENCY SELECTED   Time card details have been specified for an employee whose pay frequency has not been selected for the Payrun.
53 ZERO HOURS - RECORD DROPPED   A Time Card record with zero hours has been entered and has now been dropped.
54 EMPLOYEE CURRENTLY ON LEAVE   The employee's Time Card has a paid up to date beyond the period end date of the payrun. The system assumes the employee is on leave.
55 OVERRIDE PAY RATE NOT HOURLY RATE   The overriding Salary Rate code specified for the Payrun is not an Hourly Rate of pay. Only Hourly Rates of pay can be used.
56 INVALID CALCULATION METHOD   The Calculation Method code entered cannot be found in the Calculation Methods window.
57 BASE HOURS RECORD NOT FOUND   The Base Hours code entered cannot be found in the Worked Hours Per Day reference table.
58 NORMAL HOURS EXCEED BASE HOURS   The number of hours entered for the employee exceeds the employee's base hours
59 MINUTES ARE GREATER THAN 59   The number of minutes entered exceeds 59 minutes.
60 INVALID ACTION   The action code entered is not valid for the function that is running.
61 CODE NOT ON FILE   The code entered is not valid and cannot be found in the Reference Tables.
62 REQUIRED FIELD - FIELD IS ZERO   The field is mandatory, a value must be entered.
63 FIELD IS NEGATIVE Warning The field value specified is negative.
64 INVALID DATE  

The message is issued under the following circumstances:-

  • An invalid date has been entered. e.g. the month number is outside the range of of 01 to 12.
65 FIELD MUST BE ZERO   A value greater than zero has been entered into a field that requires a zero value.
66 RECORD IS ALREADY ON FILE   An attempt was made to add a record that already exists.
67 RECORD IS NOT ON FILE   An attempt was made to change or delete a record that does not exist.
68 INVALID RECORD COMBINATION   The combination of transaction records entered is not valid.
69 ELIGIBLE LEASE NOT EQ ACCRUED LEAVE    
70 PAYROLL MASTER IS ACTIVE   An attempt was made to create a new employee with an existing employee number.
71 PERSONNEL MSTR WITH NO PAYROLL MSTR    
72 PAYROLL MSTR WITH NO PERSONNEL MSTR    
73 SICK LEAVE LOAD FACTOR NOT FOUND   The Calculation Method entered for sick leave on the employee's record cannot be found in the Calculation Methods window.
74 ANNUAL LEAVE LOAD FACTOR NOT FOUND   The Calculation Method entered for annual leave on the employee's record cannot be found in the Calculation Methods window.
75 LONG SERVICE LEAVE LOAD FACTOR NOT FOUND   The Calculation Method entered for long service leave on the employee's record cannot be found in the Calculation Methods window.
76 WORKERS COMPENSATION LOAD FACTOR NOT FOUND   The Calculation Method entered for worker compensation on the employee's record cannot be found in the Calculation Methods window.
77 MORE THAN THREE AVERAGE RATES REQUIRED    
78 AVERAGE RATE CALCULATION METHOD NOT FOUND   The Average Rate code entered cannot be found in the Average Rates Method window.
79 MORE THAN 1 CALC METHOD FOR AVERAGE RATE    
80 NO ANNUAL LEAVE ACCRUED  

No annual leave has been accrued for the employee for one of the following reasons:-

  • No length of accrual was entered in the Annual Leave Accrual Methods window.
  • Annual Leave accrual is to be pro rated against worked hours but no hours were worked for this pay.
81 ANNUAL LEAVE METHOD NOT FOUND   The Annual Leave Accrual Method code entered on the employee's record cannot be found in the Leave Accrual Methods window.
82 NO SICK LEAVE ACCRUED  

No sick leave has been accrued for the employee for on of the following reasons:-

  • No length of accrual was specified in the Leave Accrual Methods window.
  • Sick Leave accrual is to be pro rated against worked hours but no hours were worked for this pay.
83 SICK LEAVE ACCRUAL METHOD NOT FOUND   The Sick Leave Accrual Method code entered on the employee's record cannot be found in the Leave Accrual Methods window
84 NO LONG SERVICE LEAVE ACCRUED   The basic years for accrual for the specified long service leave has not been defined in the Leave Accrual Methods window. No long service leave is accrued.
85 LONG SERVICE LEAVE ACCRUAL METHOD NOT FOUND   The entered Long Service Leave Accrual Method code cannot be found in the Leave Accrual Methodswindow.
86 NO REPORT INFORMATION   No selections have been made for this report through the Personnel Selections window.
87 INVALID REPORT SEQUENCE   An invalid report sequence option has been entered in the Personnel Reports Parameters.
88 NO AVERAGE RATE DESCRIPTION   An invalid Average Rate code has been entered in the employee's record. It cannot be found in the Average Rates Methodwindow.
89 INVALID AVERAGE RATE TYPE   The specified Average rate Type is invalid. It must be 1, 2 or 3.
90 DUPLICATE REPORT SELECTION CRITERIA   More than one Personnel Report Parameters record has been specified for this report.
91 NO DATA AVAILABLE FOR SELECTED FIELDS   No data exists for the selected fields.
92 INVALID PERIOD END DATE   An invalid day or month has been entered in the period end date field.
93 INSUFFICIENT DATA FOR ACCRUAL   No enough information exists on reference table and the employee's record to accrue.
94 SPECIFIED HIRE DATE NOT FOUND   The date selected does not exist.
95 EMPLOYEE NOT PAYRUN GROUP SELECTED   The employee is no included in the Payrun Group entered on the Run Header.
96 BSB NUMBER NOT ON REFERENCE TABLE   A BSB Number entered in the employee's bank deposit details cannot be found in the BSB Codes window.
97 INVALID EMPLOYMENT TYPE   The Employment Type entered does not exist in the window.
98 INVALID EMPLOYEE TYPE   The Employee Type entered does not exist in the window.
99 SET HAS TERM ERR, SET IS DROPPED   The set of transactions entered for this employee contains at least one record with a terminal error. The system has dropped the entire set of transactions.
D7 EXPRESS PAYMENT