Pay Element Mapping

Wage Type information does not directly match any particular Preceda Pay Code, and may be different for various clients/ HR Systems. This screen is where Payroll Exchange Wage Types/ Pay Elements are mapped to particular Preceda Hours Codes or Allow/Deduct Codes. The mapping occurs among any PEX Wage Type information, the desired Preceda Pay Code, and the Type of Payment in Preceda (i.e. Time Card Entry, Standard Allowance/Dedcution or Basic Salary Change).

This window allows the user to add/update/review any PEX Pay Element with the correct Preceda Hours Code or Allow/Deduct Code. Deleting PEX Pay Element can also be done via this screen. Through this screen, Pay Elements can be indicated as a Salary Change, Allow/Deduct Change, or a Timecard Entry Change.

Prerequisite

  • BOD (Business Object Document) Files to be uploaded - in XML format

Rules and Guidelines

  • Mapping can be done by either the Mapper definition M001621 or Pay Element Mapping screen.

  • Whenever a new Payroll Exchange Wage Type has been defined, an entry must be made on this screen so that Preceda can correctly process the change for the employee.

  • Depending on the type of change, Preceda will need to update the employer's Payment Details/ Salary Details, create a timecard entry, or update the employee's Standard Allowances/ Deductions.

 

Field Information

Pay Element (PEX)

This refers to the PEX Pay Element being mapped.

This indicates a meaningful description of the PEX Pay Element being mapped.

PEX Wage Type information will be sent to an employee with a tag indicating the wage type change as either a (a) Recurring Payment or (b) One Time Payment.

This allows the user to specify whether the instance of the Pay Element being mapped is recurring each payrun or a one- time payment for the next pay period only. The default option is Recurring.

Indicate whether the wage type is to be processed or not.

 

Pay Element (Preceda)

Choose the Payment Type.

Choose the Code Type in Preceda. This may contain a value on Hours Type or Allow/Deduct Code.

Choose the Preceda Code. This field contains either a list of Preceda Hours Type Code or Preceda Allow/Deduct Code.

The list to be displayed is based on the type of Code selected in the Code Type field.

This field displays a prompt list which is connected to the existing Rate Frequency options for the Country.

  • This field is only relevant to Base Rate changes and will be greyed out unless the Preceda Payment Type field is populated with a value of 'B'.
  • Once the Preceda Payment Type field is set to 'B', the Rate Frequency and Auto Pay fields will become mandatory.

 

Indicate whether the employee is autopaid or not. Similar to the Rate Frequency field, this field is only relevant to Base Rate changes and will be greyed out unless the Preceda Payment Type field is populated with a value of 'B'.

Indicate whether or not the amount provided in the Salary Change needs to be multiplied by the employee's Full Time Equivalent (FTE) value (i.e. Yes or No where the default value is No).

This field enables you to control which PEX Wage Type the calculation needs to be performed for.

Just like the Rate Frequency and Auto Pay fields, Multiply by FTE is greyed out when the value of the Preceda Payment Type field is not equal to 'B' (Base Rate). When set to 'B', this field becomes mandatory.

This field is enabled and mandatory when the Preceda Payment Type field has been set to A (Standard A/D).

This field provides you an option to enforce an exemption to the PEX Standard relating to the Standard Allow/Deduct updates, and can set the system not to remove the previously existing details when processing the update.

  • Setting this field to R signals the system to utilise the existing processing logic where the Add Action will be used to fully replace any existing information. This field is set to R by default.
  • Setting this field to U instructs the system to perform a check if an A/D Code already exists for the employee or not.
    • If an A/D Code exists, an Update will be performed on the existing record. The future dated record will no longer be deleted.
    • If there's none, a record will then be added.