Terminate

The Terminate Process is used to change the status of an Active employee to Terminated. This assumes that no further payment is required.

The screen only includes a small number of fields and after the process is run, the values entered into these fields can be seen on the Separation screen.

Prerequisites

Rules and Guidelines

  • This process changes the employee status from Active to Terminated.

  • This screen should only be used when an employer does not owe any leave payment, final pay, or any other liabilities to the employee. This is most commonly used for Casual Employees who have stopped working with the Company some time ago and do not require any further payments to be made.

  • When this process is run, in addition to updating the employee status, all effective dated records for the employee are updated with End Date equal to the Termination Date.

  • If an employee is terminated in error, the Reactivate option can be used to reactivate the record.
  • If money is owed to the employee, the Termination Pay option in Express Payments or Payroll Data Entry is used to calculate an employee's final pay.
  • When terminating an employee, all records on effective dated areas at the moment of termination will be updated to have To date = 'Termination Date'.
  • If there is any record that is to be made effective in the future, such record will be disregarded after the employee is terminated.

    Example:

    Employee Termination Date = '31/12/2015'

    The employee has the following effective dated records for Meal Allowance A/D Code:

    FromTo
    01/07/201415/09/2014
    30/06/201523/09/2015
    1/12/201503/03/2016
    07/08/201631/12/2016

     

    After completing the termination, the effective dated records for the employee with a Status of 'T' is:

    FromTo
    01/07/201415/09/2014
    30/06/201523/09/2015
    1/12/201531/12/2016

 

  • Select Run Process to Finish.

Field Information

Type or select the ID Number of the employee to be terminated.

Type or select a reason for termination.

Select the date when the employee will be terminated from the organisation.

Indicate if you like to rehire the employee or not.

Code Description
Y Yes
N No

 

The selection of N does not prevent the employee from being rehired.

Insert comments about the termination here. This field can hold up to 50 characters.