Year End

The year end process is a sequence of steps which must be carried out in the correct order. If producing a large number of payment summaries, the processing may be done as a series of sequences.

There are two methods that can be run at Year End.

  • If using Pay Environments, the Year End process can be run by Payrun Groups which allows Payruns for the new financial year to be started while other Payrun Groups are being processed.
  • If Pay Environments are not being used, the Year End process can be run using a range of criteria to select employees.

 

  1. Employee YTD Figures Report - PAY09

    This report is used in the balancing process along with other reports produced by the Year End Reconciliation process.
  2. YTD Integrity Report - PAY12

    This report is used in the balancing process along with other reports produced by the Year End Reconciliation process
  3. Year End Reconciliation
    This process selects the employees that are to be included in this processing sequence, and can produce up to seven reports. One is a Summary report, two are error reports and four are individual Payment Summary reports, Individual Non Business, ETP, Labour Hire and Voluntary Agreement.
  4. Balancing Process
    The balancing process involves 3 reports: Year End Reconciliation Report PAY026SUM, YTD Integrity Report Pay012 and the Employee YTD Figures PAY09 report.
  5. Print Payment Summaries
    These are created using the parameters entered into the Year End Reconciliation report. The payment summaries printed will be for every employee selected by the year end reconciliation process for this sequence.
    If the Payment Summaries must be reprinted, the Payment Summary Print Reset window is used to reset flags to the Payment Summaries can be reproduced.
  1. Close Year End
    This option is used to reset the employee YTD figures for the new year. If an error is encountered in the Close Year End process, it is possible to restore the figures to allow the year end process to be rerun by using the Close Year End Reset window.
  2. Create Payment Summary File
    This option is used to create the PSARXXXX file with payment summary details that is downloaded and sent to the ATO.
  1. Download ATO Payment Summary File

    This option is used to download the file created during the Create Payment Summary file process, to the required media for transmission to the ATO.