Close Payrun

This window is the final stage of the Payrun cycle. The main tasks performed during this process are:

1. Backing up the database (after Payrun backup), depending on the backup options set. This backup encompasses the entire Preceda database including all the Reference Tables, employee information, the time entry records and temporary work files.
   
2. Updating history files such as leave history, earnings history etc.
3. Updating GLI files.
4. Producing a number of reports.
5. Deleting the work files.
6. Generating the Self Service Pay slip.

*The backup performed as part of this procedure is completed as this is your only means of retrieving data in case of error.

Prerequisites

• All required payroll reports must be run.
• Setup Program Control option COSTH.
• Once this job has been completed, review the YTD Integrity Report to ensure that no employees are out of balance. This report can either be viewed via Preceda Console, or from the Ctrl+Q Shortcut search for YTD Integrity Report.

Rules and Guidelines

• This process must be completed before starting another Payrun.

Field Information

Warning - This is the end of Payroll Run.

Do you wish to continue?

To continue with the Close Payrun process, check the YES box.

Select Run Process.

Automatically Generated Reports

Report	Description
NSE401PR	Shows the totals only of the number of records added during the Payrun
NSA460	Details any FID Allowance amounts generated during the Payrun
NSA461	Details any BAD Tax amounts generated during the Payrun
PAY12PRT	The first part of this report lists any employees whose figures are out of balance. The second part lists the totals of each hours type, ant the YTD totals. This PAY12PRT report (also known as YTD Integrity Report) is also available on an ad hoc basis.
PPRE441RP	Details employees who have had their Super Payments notified in the Payrun
PPRE441RP	Details employees who have failed to be notified in the Payrun.

 

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How to Navigate Preceda		Version 15.3.01 Preceda Knowledge Base 2018 Ascender HCM. All rights reserved. For feedback and comments, please contact your Systems Administrator or Account Manager.
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