Prepay/Rebank

Once the employee is selected and displayed, the New Record button is selected.

Select if the transaction will be a Prepayment or Rebank type. The system will create a new Pay slip ID based on the following:

• The following are valid Pay slip ID's:
  • Standard
  • 1 to 9 for additional, normal pays
  • A to M for prepayments
  • N to Z for rebanks

 

Gross - Type the total Gross $value for this Prepayment or Rebank for this Pay slip ID

Tax - Type the total $-value of tax for this Prepayment or Rebank for this Pay slip ID.

Net - Type the total net for this pay slip ID

 

Code	Description
Y	Exclude all data entry in this transaction from the SGC Calculation process.
N	Include all data entry in this transaction in the SGC Calculation process.

Note: Program Control TCE must be enabled for this field to be displayed.

 

Hours/Leave codes and amounts are entered, which make up the pay that is being pre-paid or re-banked. Select the code, the number of hours to be paid and the total paid amount.

• Example:

   If the Hours Amount to be paid is 10 at an hourly value of $10 per hours the Hours Value becomes the total of 10 hours @ $10 per hour = $100.

  Hours Amount $10 (multiplied by) $10 (equals) $100

 

The From and To dates for the selected leave type.

Dates must be entered for Hours Type code with a Classification of O, L, S, V, W.

An account number is entered if this value is to be allocated to one.

A department is entered if this value is to be allocated to one.

A Labour Costing number is entered if this value is to be allocated to one.

A User Costing number is entered if this value is to be allocated to one.

Indicate if the employee has a Doctor's Certificate.

This is only valid if the Hours/Leave Code has a classification of S.

Code	Description
Y	Yes the employee has a Doctor's Certificate.
N	The employee does not have a Doctor's Certificate.

 

Is the leave a continuation from the previous payrun?

Code	Description
Blank	The Leave is not a continuation.
Y	The Leave is a continuation from the previous payrun and is recorded in the History File.

 

Any comments or references can be entered and is recorded in the relevant Leave History windows.

Safety Module

• If using Prepayment/Rebanks with the Safety module the comments field is used to record the Incident Number.
• This will only apply if the Hours Type code has a Classification of W.
• Date From and To must be entered.
• When processed through a Payrun, the hours transaction will link to the Incident number in the Safety Module.
• Transactions can viewed from the Workers Compensation Payments window in the Safety Module.
• If the Incident Number is not known, the transaction will still be processed. The payment transaction can be linked to the incident after the Payrun from the Link Payment to Incidents window.

 

A Reason Code is selected if the Hours Code entered was for an Other Leave Type or a User Defined Leave Accrual Method. This is recorded in the Other Leave History window.

A Leave Reason must be enter for Hours Codes with a Classification of O.

A Costing Date may be recorded.

The type of Allowance /Deduction code.

The number of units of the Allowance/Deduction. This must be at least 1.

The total amount paid.

An account number is entered if this value is to be allocated to one.

A department is entered if this value is to be allocated to one.

A labour costing number is entered if this value is to be allocated to one.

A user costing number is entered if this value is to be allocated to one.

A costing date may be recorded.

The Recipient for the selected Allowance/Deduction Code if applicable.