You are here: Preceda Modules > Administration > Actions > Reinstate

Reinstate

This window is used to reinstate employees who have returned to the organisation.

Prerequisites

No prerequisites

Rules and Guidelines

This process can only be run on terminated employees.
The new Hire Date is after the existing termination date.
The Reinstate process creates the new record and copies the information from non-effective dated files defined on the Transfer and Reinstate Table.

For effective dated files, a copy of the record that was active at termination is created from the reinstate date to infinity.

In the non-mandatory case, if a record does not exist at the termination date, no record is created.
Check the Program Control option TFR for the setup of employee ID Numbers. Separate payment summaries are issued for the different periods of employment.
Leave records and Year to Date salary figures are set to '0'.
If using employee version, all details at the time the employee was terminated, such as Position and Payrun Group remain unchanged and are reinstated.
If changes have occurred to these details, they will have to be maintained manually.
Once an employee has been reinstated, pay details should be reviewed to ensure that they are up to date.
On completion the selected employee is re activated and the message, "Job successfully completed" is displayed. If the option is to create a new employee, the ID number when reinstated is setup, and the message will include the new ID Number (i.e. "Job successfully completed - New ID Number 800065 created").

Effective Dating

All effective dated records existing for the employee at the time of Termination will be copied to the new version of the employee record with From date = 'Reinstate Date' and To date = '31/12/9999'.
Example:
An employee is reinstated on '01/03/2016'. The Meal Allowance A/D Code, that was enabled at the time of termination, will be added to the new employee record as follows:
From To
01/03/2016 31/12/9999
In reinstating an employee, a new Salary record on the new employee record will be created using the values of the record that was effective at the time of Termination, and dates From = 'New Hire Date' and To = '31/12/9999'.

If an employee who had a Salary Code assigned gets reinstated and the Salary Code is no longer active, it will still be recovered and attached to the employee. However, on payrun the employee will not be paid and the Salary Code will trigger a warning as part of the payroll reports.

From	To
01/03/2016	31/12/9999

Field Information

Select Run Process.

Note: If you reinstate this ID Number, a new record will be created with zero Year to Date figures. When payment summaries are printed, one will be produced for the old record and one will be produced for the new record. All leave balances will be cleared.

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