Roster Codes

This option is used to maintain details common to each type of Roster. It is linked to an employee to group employees according to their Roster Code.

Prerequisites

  • No prerequisites

Rules and Guidelines

  • Once created, a Roster code is used as a basis for setting up Primary, Standard or Generic Rosters.

Field Information

A 3 character code that represents a particular Roster.

A description of the Roster Code.

  • This can be up to 30 characters.

 

These fields are used to help the system to determine if the punch is a scheduled punch and, if so to which schedule to assign the punch. They also help in determining if it is an In or Out punch.

Roster Margins determine how long before scheduled start time and after a schedule end time, an employee has to punch and still be assigned to the Primary or Standard roster. If the roster margins of two shifts overlap, the punch synchronises to the nearest roster time.

How long before a rostered start time an employee can punch in and still be assigned to the roster.

  • The default value is 2.00 hours.

 

How long after a rostered end time an employee can punch out and still be assigned to the roster.

  • The default value is 2.00 hours.

 

Example

Rostered Begin Shift Time Rostered End Shift Time Early Rostered Margin Late Rostered Margin
8:00 a 4:30 p 2.00 hours 2.00 hours

 

 

 

The Minutes to Associate fields determine whether the employee's punch is an In or Out for a meal or for the shift day start or end.

  • The Minutes to Associate can be different for the begin shift, begin meal, end meal and end shift times.
  • The values in the Begin Shift and End Shift fields in the Rostered Margin Hours section.
  • The Minutes to Associate fields for the meal punches are often set at an amount less than the setup in the Begin Shift and End Shift Minutes to Associate fields. The values in these fields must be in minutes.

Associates with the rostered begin shift time.

Associates with the rostered begin meal time.

Associates with the rostered end meal time.

Associates with the rostered end shift time.

Example

Rostered Begin Shift Time Begin Shift Minutes to Associate
8:00 a 120 minutes

 

Any punch form 6:00 am until 10: am would be associated with the rostered in punch for the day, for grace periods, rostered rounding, and exception reporting purposes.

 

Example 2

Rostered Begin Shift Time Rostered Early Margin Begin Shift Minutes to Associate
8:00 a 2.00 hours 60 minutes

 

Any punch from 7:00 am to 9:00 am would be associated with the rostered in punch for the day, for grace periods, scheduled rounding and exception reporting processes.

Any punch between 6:00 am and 7:00 am would not be associated with the rostered in punch and would appear as an unscheduled punch.