Payroll

The Payroll Module controls all the procedures involved in the processing of a Payrun, including the processing of employee transactions from Self Service. It allows for automatic generation of pay for those employees whose pay does not change and for several different types of time card entries. You may enter time card details on-line, concurrently and through a time interpretation system. Also available is the General Ledger Interface, an optional module within Preceda, to prepare data for exporting to your General Ledger software.

The Payroll Module also includes descriptions of the Standard Payroll Processing Run, Time Interpretation, Batch Processing, Time Entry, Payrun Processing and Period End Procedures. Extra Pays for Payments such as missed overtime, casual wages, immediate terminations etc are also possible to generate.

Within the Payroll folder, the following folders (functions) are located:

  • Data Entry is where all time card entry is completed, including worked hours, leave and allowances and deductions.
  • Enquiry is where you can review payroll calculations for individual employees.
  • T & A Interface is where your time and attendance interface can be accessed.
  • Express Payments Entry is where you can enter details for any payrun outside a regular payrun.
  • Express Payments Processing is where you can create and download the EFT files for any Express Payments.
  • Self Service Transactions is from where Self Service entries can be imported.
  • Pre Payroll are all of the functions to be completed prior to processing a payroll.
  • Processing are the actual calculations of the payroll.
  • Reports folder is where the payroll associated reports are accessed from.
  • Labour Costing is where you are able to manage the import of labour costing tables, if required.
  • Period to Date is where any Period to Date reports are available for processing.
  • Period End is the folder where Period End reports are available for processing.
  • Period End Consolidation is the folder where concurrent payrolls are consolidated for period end processing.
  • Period End Audit Reports is where the Period to Date data is reset.
  • General Ledger is where you are able to process a file to import into your GL.
  • Superannuation Processing is where you are able to maintain SGC details.
  • Year End is the folder containing the year-end processes - trained separately each year in accordance with the latest legislative changes. This enables users to successfully complete all Year End functions, including the production of Certificate of Earnings.
  • PAYG Tax Reporting is where PAYG reports are available for processing.
  • Reference is where the codes and rules are established and maintained.

 

Payroll Cycle Sample

Whilst this flow chart outlines the logical stages of a payroll, many of the stages can be re-ordered to suit your own business processes - your Preceda consultant will assist you in creating procedures that are relevant to your business.