Reinstate

This window is used to reinstate an employee who has been terminated and has returned to the organisation.

When reinstating an employee, a new record will be created with zero year-to-date figures and all leave balances will be cleared. When payment summaries are printed, one will be produced for the old record and one will be produced for the new record.

Prerequisites

  • The employee must be terminated.

Rules and Guidelines

  • This process can only be run on Terminated employees. This will update the employee status from T (Terminated) to A (Active).

  • The Reinstate process creates the new record and copies the information from non-effective dated files defined on the Transfer and Reinstate Table.

    For effective dated files, a copy of the record that was active at termination is created from the reinstate date to infinity.

    In the non-mandatory case, if a record does not exist at the termination date, no record is created.

  • Reinstating an employee may require maintenance on A/D codes, Salary, Costing, Superannuation, etc. Make sure of verifying the employee record after the Reinstate job is completed.

  • Check the Program Control option TFR for the setup of employee ID Numbers. Separate payment summaries are issued for the different periods of employment.
  • If using employee version, all details at the time the employee was terminated, such as Position and Payrun Group remain unchanged and are reinstated.
  • If changes have occurred to these details, they will have to be maintained manually.
  • On completion, the selected employee is reinstated and the message, "Job successfully completed" is displayed. If the option is to create a new employee, the ID Number when reinstated is setup, and the message will include the new ID Number (i.e. "Job successfully completed - New ID Number 800065 created").
  • If an employee was on a Salary Code at the time of their termination, then upon reinstate, they will still be on the same Salary Code regardless of whether the Salary Code is still active. If the salary code is not active (i.e. it has been ended), the employee will not be paid in the payrun and the Salary Code will trigger a warning as part of the payroll reports.

  • Click Run Process.

Field Information