Labour Costing
Labour costs captured in Preceda through various windows and processes can be transferred to an external costing ledger system.
Three Labour Costing fields are made available to be defined. Employees can be setup with defaults for these three new fields or the new fields can be assigned to records when time details are entered into Preceda through Self Service, Time Card Entry or Preceda Time.
Time records enter the payroll through three different methods:
- Time Card entry
- Employee entered records through Self Service
- Preceda Time - scheduled time, manual entry of time and/or clock data collection
This extract can be run at any time between the Calculate Pay and Close Payrun stages of the Payrun.
When run, it extracts the information for all the approved transactions in Preceda that meet the following criteria:
- Labour Cost records on Levels 1, 2 or 3 exist; and
- The transaction contains an Hours Type Code or Allowance/Deduction code that has been defined in the Cost Ledger Transaction Include window.
Each time a Standard Cost Extraction is run, a unique identifying number is assigned to each transaction extracted.
The data is extracted in .csv file format and placed on the IFS to be collected by the Invoicing/Billing system.
Transactions that have been extracted are displayed as Read Only in the Self Service, Time Entry or Preceda Time windows, and cannot be changed.
- The exception to this is Time Entry records that are included in an Express Payment. These records must be manually deleted from the Time Entry windows.
Data Validation
If required, default and validation rules can be setup to force entry of Labour Cost Codes in any of the methods of entering time and validate entered records against specific rules. This is done by configuring the background processing system in Preceda.
Process Flow
The following flow chart illustrates where Labour Costing, particularly the cost extraction, sits within Preceda.
Setup
The following setups are taken when setting up Labour Costing:
- Prevar settings *PP_LABCOSTVAL to activate validation
- Prevar settings *PP_LABCOST to set the default cost display
- Program Control option PAY34 position 22, 23 and 32
- Program Control option COSTH position 14
- Setup Field Labels
- Setup Labour Cost Code 1 Description
- Setup Labour Cost Code 2 Description
- Establish Labour Costing Rules
- Define the Costing Rules to Allow/Deduct Code using the Include/Exclude field
- Specify the Cost Ledger Transactions to be included in the extraction
- Establish Split Costing Rules
- Link Labour Cost Codes to employees
- Define the Costing Method and Costing Type for the appropriate G/L codes in the G/L Primary Post Payroll window.
- Define the type of external software package to interface to in the Disbursement window
2024