Time User Code Mappings

This window provides a means of overriding standard home costing data when being transferred into Payroll. All seven Time User Codes can be mapped to a cost level in Preceda. If not mapped they can be individually defined for use solely within Preceda Time.

Prerequisites

Rules and Guidelines

  • Time User Codes are established during the implementation to assist with mapping Preceda Time Records to Preceda records.
  • Time User Codes can be mapped to any of the following: Department, Account, Salary Code, LCOST1 and LCOST2, and Cost Levels 1 through 5. If LCOST3 is required to be used it must be noted that it can only be mapped to Time User Code 6.
  • Specifically they may be used for linking Preceda Time User codes to Preceda costing records, Account, Department or Salary Code, or for setting up unique level code records within Preceda Time.
  • The standard default home cost levels for the employee can be overridden at the transaction level so that correct cost accounting can be achieved in Payroll for that transaction.
  • When a Time User Code is mapped to a costing level in Preceda the following will occur:-
  • The employee record default value for the Time User Code set to the equivalent default value from the mapped costing level.
    • The default Time User Codes on the employee Time Management cannot be changed as they are mapped to Preceda costing levels.
    • Changing an employee's costing level record defaults in Preceda will automatically update the Time User Codes default values mapped.
    • If Time User Code 6 is mapped to Labour Cost Code 3, Time User Code 7 cannot be mapped to any code.

Field Information

These are the valid cost Level Codes 1 through 5 and Account Number (Level 6) and Department Codes (Level 7).

This is a description which qualifies and describes the code. This will appear on all required windows and reports.

The description must coincide with the Code of 6 - Account, Code 7 - Department, or Level 1 through 5 Codes.

Time User codes 1 through 7 can be mapped to in Preceda Cost Levels LCOST 1 or LSCOST2 or LSCOT3, Account, Department, Salary Code or Levels 1 through 5.

  • If left blank, the Time User Code can be used to setup independent records fro use within Preceda Time only.
  • If not mapping to Preceda Codes Account, Department or Salary Code and alternative list can be maintained.

 

Provides the ability to define if the Time User code values entered into Preceda Time e.g. Time Editor, is to be validated against the relevant table or if the user is allowed to enter non-existing values.

Code Description
Y Validation of the entered value to the specific reference table. If the code does not exist and error message would be displayed.
N Validation does not occur. The user can enter a value into the field which is not currently exist . Upon saving the item the code would be written to the table.
  • Status Validation occurs by checking whether the Status for the code is Effective.
  • If the date of the code reveals that it is no longer effective the entry should not be accepted and an error message is displayed.