Elapsed Time Entry

This screen allows you to manually enter time transactions into the system, and can log times for salaried employees in lump totals, rather than with a beginning and ending time, or by supervisors to log workers on and off jobs when logging exact times is not critical.

Prerequisites

  • The system has been fully setup and configured and there is business requirements to use this means of data entry rather than the standard time punching process.

Rules and Guidelines

  • This option can also be used to assign pay codes to the employee's time.
  • Time Information can be entered for the current day or for any day in the employee's current period. When the user, however, enters a date and then tries to add data for that date but the employee does not have a Pay Period or Daily Rule attached to that date, the user will receive the following message: "Information cannot be saved, no Time Details for this date."
  • Hours and pay codes for employees, while attributing them to Cost Level (Time User) codes can be entered.
  • This is an easy way for supervisors to enter time breakdowns for employees into various Cost Level Code combinations. If a value is not specified, then it is assumed that their default value for that Cost Level Code is to be used.
  • Elapsed Times can be entered into a single segment or broken up into two or more segments.
  • The format of the fields, e.g. Elapsed Hours and others will be consistent with the format defined in Time configuration.
  • The employee's default home cost level codes will be assumed if not entered.

  • The Save icon may be used to save the records which may be accessed later on this window unless the Process Entry has been completed.

Field Information

The date on which the elapsed hours were worked.

The time the employee started working on this day (start date).

This field is populated by the system once times have been entered and saved in the Elapsed Hours field.

The number of hours worked for this particular combination of Preceda Time Cost Level Codes (User Codes).

Time Codes with a Function Activity Key defined will be displayed. If a time code is not entered the award interpreter will calculate the Time Code and the hours to be applied to it.

Time User Codes of 1 through to 7.

 

Select Process Entry, to update the data in the Time Editor window.