Allowances

This window enables you to view and maintain the Allowances attached to an employee's record.

Prerequisites

  • No prerequisites

Rules and Guidelines

  • This option displays all the Allowances and Deductions for the employee that have not previously been posted, regardless of the Current Pay Period.
  • Records can be deleted or added.
  • A user can maintain details in the Amount, Time Code, Approval and Description fields.
  • If a record is flagged as approved it will be saved in preparation for passing to the payroll when the Pay Period Post process is executed.
  • The record will than be passed to the payroll for payment when the Export to Payroll option is selected.
  • Information entered on this window can be viewed by the Employee through ESS on the Allowances tab.
  • The Employee's Access Profile would need Activity ID 'S000008' activated along with their ESS Navigator with the Allowances tab added.
  • This is designed to be 'View Only' for the Employee in ESS. No changes can be made on this screen.

Field Information

This displays the date for which the payment is specified to have occurred.

The dollar amount to be paid for the employee against a Monetary Adjustment Time Code.

This is the Time Code for this Allowance/Deduction.

Only time codes identified as a Monetary Adjustment Time Code can be used.

This field will highlight if an entry has been made that is outside the current pay period.

This check box is used to approve the record for payment.

  • Although flagged as approved the actual approval depends on the Approval Level required for the time record and the Approval level for the user carrying out the approval.
  • If approved at the appropriate level, the record is passed to the payroll when the Save button is selected.

 

This displays the Approval Level that the record has been approved to (1 through 9).

This displays the username of the person who did the approval.

A note can be entered here for the allowance payment.

This field displays information such as "Retro New" or "Retro Reversal" for any Retrospective Monetary Adjustment records. This also displays information such as for Annual Reconciliation for any payments generated via the Annualised Salary Reconciliation Payment Wizard's Calculation Options screen, and displays as "ANN SAL REC + [comment value]".

The following costing codes can be overridden to be applied to this Allowance.

  • Lab Cost 1
  • Lab Cost 2
  • Account
  • Department
  • Salary Code
  • Lab Cost 3