Security Profiles

This section of the security module is used to tailor a user's ability to access certain employee records, e.g., you may allow access to only those employees who belong to a specific combination of Organisation Unit etc. This would allow you to control data entry of time cards by branch. These Organisation Units are those that are setup as part of the Organisation structure.

You may also allow a user to access only employees with a specific Pay Frequency. This would allow the control of access to the Executive payroll.

Access to Security Groups can also be controlled. This allows for the tailoring of access along whatever lines that are relevant to your organisation, e.g. you may elect to restrict your data entry staff to entering records for a particular section of the alphabet (see example below). There are no Reference Tables or choice lists attached to these Security Groups - access may be controlled in any manner you decide.

• Position 133 in Prevar *CONSOLE_OPTIONS allows the viewing of spoolfiles on Preceda Console to be restricted by Security Profiles.
• The Security Group is added to the employee's record through the Classification window. This record can be up to 10 characters.
• Security Group Example

  If access is to be restricted to employee records based on the employee's surname: In the Classification window, the first initial of the employee's surname is entered into the "Security Group" field.

  From	To	Range/Single Value
  A	H	R (to include range)

   

  This Security Profile would be able to access all employees whose surnames started with the letters A to H - provided that the appropriate entry has been made in their Security Group record. If the feature is not required enter *ALL into the Security Group field of the Security profile.