Base Hours Code

The Base Hours Code screen caters for variations in the employee's work hours and are used to calculate employee's pay.

Hours can be varied for specific days to cater for employees whose daily work hours vary, for employees who have rostered days off, or for part time employees who only work on specific days.

This window determines the number of hours an employee works each week and is used by the payroll for calculating an hourly rate when the employee's pay rate is not stored as an hourly rate (e.g. employees on a Payrate Frequency of Monthly or Annual).

Prerequisites

  • No prerequisites

Rules and Guidelines

  • A Base Hours Code must be specified in each employees Payment Details option.
  • Consider how the employee will accrue RDO for part days worked.
  • Consider how the employee will be paid for RDO by current rate of pay or rate of pay at which the RDO was accrued.
  • Consider how many hours should be paid for an RDO payment.
  • When an employee's Hire Date (or Multiple Role Start Date) and the Allow/Deduct Start Date are both within the current period, the later of the two dates is to be used. The payment, however, should not commence before the employee's start date.
  • When an existing Base Hours Code record is updated and the Base Hours field value has been changed, a check will be performed when Save is clicked to determine is the Code is currently in use against any employee.
  • How to setup RDOs

Field Information

Enter a code of up to two characters that represents the base hours.

  • If this code is changed, the system displays a warning message reminding the user of the implications.
    Warning - Standard Day will be recalculated for Employees using this Base Hours Code. Do you want to continue?

Note that some Base Hours Code may not be configured in a way that supports an accurate proration A/D code. To alert customers of potential inconsistencies, a message will be sent if an employee:

  • Does not have a Work Pattern, and
  • The total of the Worked Hours in their Base Hours Code does not equal the employee's Base Hours.

 

Select the week number of the pay period in which the base hours will apply.

  • Example:

    For a fortnightly pay period, 1 indicates week one and 2 indicates week two.

This is the value of the base hours/ the actual or average number of hours worked in the week.

When setting up RDOs, this is the actual or average number of hours paid in the week (e.g. 38).

These fields are used to specify the average number of hours worked on each day of the week.

When setting up RDOs, specify the number of hours worked including the REDO Accrual (e.g. 8 hours per day).

Select the day of the week that the pay period begins.

Code Description
1 Monday
2 Tuesday
3 Wednesday
4 Thursday
5 Friday
6 Saturday
7 Sunday

 

This is the day of the selected week that the rostered day off is taken. This only applies to a Rotating Roster.

Code Description
1 Monday
2 Tuesday
3 Wednesday
4 Thursday
5 Friday
6 Saturday
7 Sunday

This is the method that RDO is to be accrued. There are four methods of accrual.

Code Option Description
F Full Accrual A fixed amount is accrued each week regardless of the number of hours worked, provided it exceeds the RDO deduction. The value of the hours accrued is the difference between the total hours of the week and the Base Hours.
P Part Day The employee receives a proportional accrual for a part day worked, provided it exceeds the RDO deduction. The value of the hours accrued is the difference between the total hours for the week and the Base Hours.
R Rotating Roster

Worked hours exceeding the Base hours are automatically accrued and stored in the RDO bank.

This option must be used in conjunction with the Rotating Roster RDO Payment Method.
W Whole Day The employee receives a full accrual regardless of if a full day or part day is worked.

 

This is the method of payment for RDO hours. There are four payment methods.

Code Option Description
F Full A nominated number of RDO hours are paid regardless of the accrued amount. Any accrued hours exceeding the nominated RDO hours to pay are kept in the RDO bank.
P Partial

The accrued is paid up to a maximum of the average hours per day. The maximum of the average hours is calculated using the average hours specified for each day of the week.

This is the option that is selected if paying only the hours in the employee's RDO Bank. This is explained further by reading about Partial Payments.

R Rotating Roster

Each employee is automatically paid the Base Hours regardless of the hours worked. If the worked hours is less than the Base Hours, the difference is made up form the RDO Bank. However, if the accrued hours in the RDO Bank is insufficient to make up the difference, negative accrued hours is recorded in the RDO Bank, indicating hours owing.

This option must be used in conjunction with the Rotating Roster Accrual Method.
T Total The entire RDO amount owing is paid when due.
  • The Total, Full, and Partial Payment Methods can be used in any combination with Whole Day, Partial Day and Full Day accrual methods. They should not be used with Rotating Roster.

 

This is applicable only if Full Day is specified in the Payment Method field. It must contain the nominated number of RDO hours to be paid for a rostered day off.

This is the rate that RDO hours are paid.

Code Description
Blank RDO hours are not accrued and not paid.
A Employees will accrue RDO and be paid at the rate at which they accrued the bank. The actual rate used will be an average of the Hours and Dollars accrued.
B RDO Taken - Paid at employee current hourly rate of pay based on the rules define in the RDO pay method.
C This is the same as A but the employee is paid at the current rate of pay for the hours entered for RDO taken.
R

The system will automatically make up the hours rostered on from the RDO bank.

This option can only be used if Rotating Roster in the Accrual Method and Payment Method fields was specified.