Calculate Payrun

This window calculates the pay for every employee included in the Payrun.

Prerequisites

  • Ensure that the Before Payrun Backup and the Time Card Print have been completed.

Rules and Guidelines

  • As a general rule employees are paid only if their Paid Up to Date is less than the Period End Date on the Payrun Header. This is controlled by Program Control option PAY34, position 24 is set to Y and PAY38, position 24 is set to Y. It is possible to pay employees selected Hours Type Codes and Allowance/Deduction Codes regardless of their Paid Up to Date.
  • Audit reports are produced detailing the transaction generated.

Field Information

  • There are no parameters for this option.

 

Select Run Process to submit a job called PPAY038 to be processed

 

PAY38ERR Dropped/Suspended transactions
A list of any employees whose pay for some reason has been suspended or dropped from the Payrun.
PAY38AUT Autopay
A list of employees generated from Autopay
PY38A

Autopay
The report details employees who were Autopaid in the Payrun.

  • This optional report is triggered and controlled by Program Control Option PAY38, position 38 and PY38A controls the totalling and sorting options.
PRE277RP Stepped Deduction Report
If using Stepped Deductions, a report detailing the stepped deductions calculated for this pay period is produced.
PAY360RP Hourly Rated Allowance/Deductions
A list of any hourly rated allowances or Deductions that have been generated for any employee.
PAY42DRP Dropped Prioritised Deductions
A list of any Allowances/Deductions that have not been processed because the employee's protected net pay was reached.
PAY42PRT

Calculated Gross, Tax and Net
The report highlights:-

  • Any employees that the tax calculated on a One Time Payment is higher than the tax would be if the employee's maximum tax rate were applied.
  • Any employees who are not paid in the Payrun. A message NO PAY THIS RUN is displayed.
  • The Emp Types to Exclude window is used to select employees not to be reported, using a combination of Payrun Group and Employment Type.
PRE97PR Employees exceeding Dollar Limit.
If parameters have been setup in the Payrun Exceptions window and in Program Control option PAY34 position 44, a report of employees whose pay exceeds a give $value will be produced.
  • These reports should be checked before proceeding to Update Payrun.