Update G/L Posting PTD File

This window generates posting transactions based on the payroll transactions in the GPLPAY46 file, and is created at Payroll Close.

Prerequisites

  • At Least one Payrun and Close Payrun should be run before processing this update.
  • A General Ledger Reference Table Maintenance
  • Before running this update, you must first complete the General Ledger Reference Table MaintenanceClosed. These tables consist of Hours Types Codes, Allowance/Deduction codes, Leave Liability, Leave Accrual Method, Level Codes and Department Codes.

Rules and Guidelines

  • This option generates additional posting transactions such as oncosts and Payroll Tax, according to the rules established in the General Ledger Parameter windows.
  • The appearance of this screen varies based on the option set in Program Control option LVACC. Based on the setup of Program Control option LVACC, Leave Liability movements may or may not take place and, when an employee is transferred either the whole amount held in the Leave Liability movement field is transferred or only the value of the movement generated in the current payrun.
  • Payroll transactions not matching any of the General Ledger Parameter rules are allocated to Journal Number 000 and an account called ERROR. Transactions allocated to Journal Number 000 appear at the top of the General Ledger reports as they are sorted by Journal Number.These transactions must be corrected by amending the General Ledger Parameter windows to ensure that they are allocated to valid accounts, and the Update G/L Posting PTD File process rerun.

  • Places the generated posting transactions in the Update Period File GL8000.
  • Payroll transactions accumulate in the GLPAY46 file and may contain transactions from several payruns. Each payrun is identified by a batch number and Payrun date.
  • This option should be run for all Payruns that are to be included in the current General Ledger cycle. The Payroll transactions will be retained in the GLPAY46 file for the next General Ledger cycle if a Payrun is processed without running this update.

  • Primary - A debit and credit posting transactions for each employee pay component included for costing.
  • Payroll Tax - A payroll tax calculation record of a specified percentage.
  • Workcare Oncost - A workers' Compensation oncost calculation record of a specified percentage.
  • Annual Leave Oncost - An annual leave oncost calculation record of a specified percentage.
  • Long Service Leave Oncost - A long service leave oncost calculation record of a specified percentage.
  • General Oncost - Six general purpose oncost calculation records of a specified percentage.
  • The Open Period File report is cleared only when the Close G/L Posting PTD File option is run and the Update G/L Posting PTD File option is rerun in preparation for the re-processing payroll transactions after making amendments to the General Ledger Reference Tables to correct errors.
  • Leave Liability Movement Required is only displayed when Position 23 of Program Control LVACC is NOT set to P and at least one Leave Classification has Calculate Liability set to Y on the General Leave Settings screen.

Field Information

Specify if the processing of these calculations is required or not.

This is only displayed when Position 23 of Program Control LVACC is NOT set to P and at least one Leave Classification has Calculate Liability set to Y on the General Leave Settings screen. If Position 23 is set to P, the process occurs automatically and the Leave Liability Movement Required field is not displayed.

 

 

Select Run Process to start the update process (job PGL101B).

Once this process has run, you can :

  • Run another Payrun and run the Update G/L Posting PTD File option to accumulate transactions in the GL8000 file,
  • Run the G/L Posting PTD File Report - OPEN to check for any errors and/or
  • Run the Close G/L Posting PTD option.