PTD/YTD Hours

This window provides the total number of hours and earnings by Hours Type for the Period to Date and Year to Date. The values are included in the calculation of the year to date values shown in the YTD Gross, Tax & Net window.

Prerequisites

  • No prerequisites

Rules and Guidelines

  • The Year to Date hours are automatically maintained by the Payrun.
  • When first establishing employee data or when a system error occurs, this window is used to correct data.
  • When an employee is selected, all Year to Date and Period to Date Hours values are displayed.
  • Year to Date records for an Hours Type Code linked to an employee cannot be deleted.
  • Some of the Year to Date values are used in the recalculation and compare process when running the YTD Integrity Check report.
  • Information entered on this window will be accessible to the employee when logging in Employee Self Service.

Field Information

This displays the Hours Types and description used to pay the employee in the Pay Year to Date.

These display the Period to Date hours and values that have been specified or calculated for each Hours Type.

These display the Year to Date hours and values that have been specified or calculated for each Hours Type.

This displays the Hours Types and description used to pay the employee in the Pay Year to Date.

These display the Period to Date hours and values that have been specified or calculated for each Hours Type.

These display the Year to Date hours and values that have been specified or calculated for each Hours Type.

This browselist is only visible on Classification "O" Hours Type Codes for Other Leave.

Where an "Other Leave" Hours Type Code is used in the payrun and there is a Leave Reason added, the system populates the Leave Reasons table with the YTD Amount and Leave Reason code along with which STP Payment Type Code the Leave Reason is linked to. This is treated as an override and reported to the ATO in the STP XML file in Phase 2 reporting.

Where there is no Leave Reason entered, the STP Payment Type reported comes from what is configured in the Hours Type Code.

The YTD Amount total in this browselist must balance with the YTD Amount in the field above the browselist.

This field displays and allows you to indicate the Leave Reason for the Other Leave Hours Type Code.

You cannot add more than one record with the same Leave Reason. A Leave Reason can only be selected once.

This is a read-only field that displays the corresponding STP Payment Type Code the Leave Reason is linked to.